The following By-Laws of the W.S.C. should be read and understood before applying for membership. Government rules for non-profit corporations still apply.
Leadership:
The Board of Directors: The affairs of the club shall be managed by a Board of Directors. It shall be composed of the following officers: Commodore: aka Chairperson Vice- Commodore: aka Vice Chairperson Past Commodore: Treasurer: Information Officer: formerly Secretary plus up to six (6) additional directors. These positions can be: Harbor Master Docks Director Grounds Director Social Director Racing Director Security Director
Board Qualification: The Board shall be elected from the membership at the Annual General Meeting. Non members cannot be on the board. If on the board, you should have a title and job assignment.
Board Term: (a) The term of a Board Member shall be 2 years. (b) In the event of a resignation of Commodore, the Vice Commodore will assume the Commodore's position. (c) In the event of the resignation of any other officer, the board may appoint any member to that position until the next election of the board. (d) The outgoing Commodore is automatically acclaimed Past-Commodore.
Board Election Procedure: (a) At the Annual General Meeting, the Board presents a slate of candidates for each position becoming vacant on the Board. The members vote for these candidates or any other candidates nominated for the position. Further nominations may be made by the members. (b) Members directly elect the position of Commodore, Vice Commodore, Treasurer and information Officer. (c) The vote may be conducted by a show of hands, or ballot. When there are more directors nominated than there are open positions, a ballot will be required. (d) Each member may cast a vote for up to the number of positions available. When membership involves a couple, both are members and each have voting rights. The vote will be conducted by the outgoing board.
Membership Meetings:
When & Where: Meetings of the membership must be held at the club premises between April 1 and Oct. 30. A quorum is not required.
Notice: All meetings of the membership require a minimum of two weeks notice of the date and time, as well as the topics to be discussed. Notice shall be placed on the club bulletin board or sent out by email.
Board Meetings are called by the Commodore. Meetings are open to the membership. However, portions of the meeting regarding legal issues, and information protected by privacy law may be held in camera.
Fees: The executive council sets the fees and presents these fees for approval by the membership for the following year. A membership vote is required for increases in these fees.
AGM: The Board shall call for an Annual General Meeting to be held once a year, no later than October 30 each year. At that meeting the board will present a nomination report for board positions becoming vacant. Further nominations may be made by the members.
Other business to be conducted at the Annual General Meeting includes: (a) Presentation of the information Officer Report. (b) Financial Reports including audit reports. (c) Membership Report. (d) Property Report. (e) Announcement of any by-law or rule changes. (f) Any other business brought forward by any member.
Spring General Meeting: The Board shall call a meeting of the membership for approval of the annual budget, to be held no later than June 1 of that budget year.
Other General Meetings: Other membership meetings may be held as necessary at the call of the Board.
Right to Assess Dues: Annually, the Board shall present a budget and fee schedule necessary to fund club activities at a membership meeting. The budget and fees are subject to membership approval. The Board has the right to assess and collect fees, and impose fines as approved by the membership.
Amendment Process: The constitution may only be amended at a meeting duly called for that purpose by the board. Amendment requires approval by a minimum of two-thirds of the members present. Proposal to amend the constitution may be made by the board or by the membership. A minimum of thirty days notice of the meeting and the proposed amendment shall be posted on the club bulletin board or sent out by email.
Responsibility:
Liability: Wildwood Sailing Club Inc. is not responsible for injuries or damages which occur on this property. The Wildwood Sailing Club Inc. shall provide sufficient general liability and property damage insurance to cover any incident that could arise with a minimum coverage of two million dollars ($2,000,000.00)
Project Approval: All sailing club projects require UTRCA permission in writing before any work commences. Permits and permission from the County Planners could also be required.
Service Boat License: The Service Boat now needs a government registration license. The Pleasure Craft License is needed because the motor is over 10HP. The license is renewable every 10 years and is due again near the end of 2031.
Suspensions: The executive committee shall have the power to request any member to resign from membership if, in the opinion of the committee, his or her general conduct and disregard for rules has rendered them unworthy of membership.